Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
September 4, 2018
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, September 4 at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Customer Service Lisa Fix, Director of Operations Dan Krebs, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn, Interim Director of Finance Melissa Ankeny, Director of Energy Resources Dan Bedbury, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Manager of Energy Planning and Operations Tom Haymaker, Manager of Fleet Paul Chamberlain and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Terry Oliver (Materials A)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business. Commissioner Malinowski noted a quorum was present and the agenda (Materials B) was approved as submitted.
Consideration of the Minutes of August 21, 22 and 28, 2018
There were no changes or corrections.
Public Comment – Non Agenda Items
There were no comments.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated September 4, 2018, from the District Auditor:
Electric Revenue Fund – $9,774,798.78
Water Revenue Fund – $298,318.02
Generating System Fund – $423,848.27
For a total of $10,496,965.07
Consideration of Resolutions of Establishment of LUD Nos. 1340, 1345 and 1346
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District Nos. 1317, 1318, 1320, 1338, 1341, 1342 and 1343.
Resolution No. 7489 – LUD No. 1340 – 28th Street Subdivision PH1
Resolution No. 7490 – LUD No. 1345 – Orchards View Estates
Resolution No. 7491 – LUD No. 1346 – Stonehaven
After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no comment, a motion was made by Commissioner Barnes, seconded by Commissioner Van Dyke and unanimously carried that Resolution Nos. 7489 through 7491 be adopted (Materials C).
Consideration of Disposal 988 – Surplus Vehicles and Equipment
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated September 4, 2018 and a list of vehicles and equipment (Materials D) that the utility has accumulated. These items have been identified as surplus due to high mileage or hours, years of service, and increased repairs that led to increased cost and downtime. Staff is recommending that the vehicles and equipment outlined be declared as surplus for disposal through a public auction sale at the of September 2018, with JJ Kane Auctioneers.
Commissioner Van Dyke moved to declare as surplus the vehicles and equipment presented by staff and to dispose of through a public auction using JJ Kane Auctioneers. Commissioner Barnes seconded the motion and it passed unanimously.
July Financials
Interim Director of Finance Melissa Ankeny addressed the board (Materials E). July had warm and dry weather resulting in electric revenue above forecast. Ms. Ankeny reported that both system sales and off system sales were above budget for the month. July residential sales were 116.5% of budget, commercial sales were 100.6% and industrial sales were 102.6% of budget. July ended with a net income of $1.8 million compared to a budgeted net income loss of $375,000. Year-to-date net income is $15.0 million ahead of budget.
The Water System ended July with 607 new customers resulting in a growth rate of 2.94%. The net income for July was $816,000 compared to a budgeted net income of $389,000. Year to date, the Water System is showing an annual net income of $1.5 million compared to a budgeted net income loss of $171,000.
July Wholesale Operations Report
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials F). Mr. Haymaker updated the board on power supply, noting that Slice performed 10 aMW below prompt month and 4 aMW above budget forecasts. The July monthly load was 44 aMW above budget forecast, this increase was weather driven. Mr. Haymaker also noted that power prices were high at the end of the month.
Mr. Haymaker reported that Clark Public Utilities 2018 progress report for the 2016 Integrated Resource Plan was posted to our public website and was submitted to the state on August 30 as required.
Commissioner Reports and Comments
Commissioner Van Dyke asked staff to add information about Give More 24 on Clark360; the event is on September 20.
Commissioner Barnes asked if the utility would like to put out a statement on Initiative 1631, and CEO/General Manager Wayne Nelson said he would discuss the Initiative during staff reports.
Commissioner Malinowski stated that he will be attending an Energy Northwest Participants Review Board meeting and will attend Washington PUD Association meetings.
Staff Reports
Interim Director of Finance Melissa Ankeny provided the board with a timeline for the upcoming bond sale.
CEO/General Manager Wayne Nelson discussed Initiative 1631. The board asked staff to prepare a statement on customer costs should Initiative 1631 pass.
Public Comment
There were no public comments.
Other Business before the Board
The board recessed to executive session at 10:40 a.m. in accordance with the Open Public Meeting Act, RCW 42.30.110 (1)(g) – to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. It was noted that no action would be taken and the session would last until 11:20 a.m.
Commissioner Malinowski reconvened the public meeting at 11:25 a.m. There being no further business to come before the Board, the meeting was adjourned at 11:25 a.m.