Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
September 19, 2017

A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 19th day of September at the hour of 9:00 a.m.

Present: President Jane Van Dyke, Vice President Jim Malinowski, Secretary Nancy Barnes Commissioners, CEO/General Manager Wayne Nelson, Director of Operations Dan Krebs, Director of Water Doug Quinn, Director of Communications Lena Wittler, Director of Customer Service Lisa Fix, Director of Engineering Cal Morris, Materials and Purchasing Manager Cathy Wannamaker, Engineering Manager – Water Russ Knutson, Water System Operator Scott Shaffer, Work Group Leader Stacey Metz, Senior Customer Service Representative Michelle Reed and Assistant to CEO/General Manager Margaret Anderson.

Press Representatives: None

Others Present: (Materials A)

At 9:00 a.m., President Van Dyke called the meeting to order for the transaction of formal business.

Consideration of the Meeting Agenda
There were no changes or corrections (Materials B).

Public Comment on Non Agenda Items
There were no comments.

Consideration of the Minutes of September 5, 2017
There were no changes or corrections.

Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated September 19, 2017, from the District Auditor:

Electric Revenue Fund – $18,712,405.46
Water Revenue Fund – $352,152.58
Generating System Fund – $86,229.17

For a total of $19,150,787.21

September Service Award Presentation
Director of Customer Service Lisa Fix introduced Stacey Metz, Work Group Leader. Stacey was recognized for 20 years of service.

Director of Customer Service Lisa Fix introduced Michelle Reed, Senior Customer Service Representative. Michelle was recognized for 35 years of service.

Director of Water Doug Quinn introduced Scott Shaffer, Water System Operator. Scott was recognized for 20 years of service (Materials C).

Consideration of Resolutions of Intent to Establish LUD Nos. 1297 and 1301
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1297 and 1301.

Resolution No.7396 – LUD No. 1297 – Cougar Creek Heights
Resolution No. 7397 – LUD No. 1301 – Blueberry Meadows Estates

After the presentation by Mr. Morris, Commissioner Van Dyke opened for comment. There being no public comment, a motion was made by Commissioner Barnes, seconded by Commissioner Malinowski, and unanimously carried that Resolution Nos. 7396 and 7397 be adopted and a public hearing was set for October 17, 2017 (Materials D).

Consideration of Bid Award No. 520 – Residential Water Meters
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated September 19, 2017, detailing the bid results (Materials E). Commissioner Barnes moved to recommend that Bid No. 520 be awarded to the low evaluated bidder, Mueller Systems LLC for the purchase of approximately 6,000 meters in the amount of $654,000.00 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.

Consideration of Request for Proposal No. 389 for Audit Services
Director of Finance Rick Dyer reviewed the memo dated September 19, 2017 detailing the Request For Proposal (RFP) results (Materials F). Based on the RFP criteria and the firm responses received, staff is recommending the audit services contract for the years of 2017-2019 be awarded to Moss Adams. Commissioner Malinowski moved to award audit services to Moss Adams for the years 2017-2019, Commissioner Barnes seconded the motion and it passed unanimously.

Commissioner Reports and Comments
Commissioner Barnes reported on her attendance at the Public Power Council meetings.

Commissioners Malinowski and Van Dyke reported on their attendance at the Washington PUD Association meetings.

Staff Reports
Director of Communications Lena Wittler shared the new print ads focusing on reliable service and commitment to safety with the board.

Other Business before the Board
There being no further business before the Board, the meeting recessed to executive session at 9:55 a.m. to discuss contract matters where no formal action will be taken: the public meeting is expected to reconvene at 10:15 a.m. Commissioner Van Dyke called the public meeting to order at 10:37 a.m., and citing no further business to come before the board the meeting was adjourned at 10:38 a.m.