Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
October 25, 2016
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Operations Center, 8600 NE 117th Ave., Vancouver, Washington, on Tuesday, the 25th day of October at the hour of 9:00 a.m.
Present: President Nancy Barnes, Vice President Jane Van Dyke, Secretary Jim Malinowski, Commissioners; CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Water Doug Quinn, Director of Engineering Cal Morris, Director of Information Services Mike Harris, Director of Customer Service Lisa Fix, Manager of Energy Planning and Operations Tom Haymaker, Corporate Communications Manager Erica Erland, Accounting Manager Melissa Ankeny, Protection and Control Working Foreman Pat O’Rourke and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Mike Lyons, Doug Anderson (Materials A)
At 9:00 a.m., President Barnes called the meeting to order for the transaction of formal business and the board approved the agenda as the order of business. (Materials B).
Consideration of the Minutes of October 11, 2016
There were no changes or corrections
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated October 25, 2016, from the District Auditor:
Electric Revenue Fund – $19,275,989.30
Water Revenue Fund – $310,401.86
Generating System Fund – $315,888.60
For a total of $19,902,279.76
October Service Award Presentation
Director of Engineering Cal Morris introduced Pat O’Rourke, Protection and Control Working Foreman. Pat was recognized for 35 years of service with the utility. Director of Finance Rick Dyer introduced Melissa Ankeny, Accounting Manager. Melissa was recognized for 20 years of service with the utility (Materials C).
Consideration of Resolutions of Establishment of LUD No. 1261
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District No. 1261 for street lighting.
Resolution No. 7300 – LUD No. 126 – Hockinson Meadows
After the presentation by Mr. Morris, Commissioner Barnes opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Van Dyke, and unanimously carried that Resolution No. 7300 (Materials D) be adopted.
Consideration of Intent to Establish LUD Nos. 1253, 1263 and 1264
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1253, 1263 and 1264 for street lighting.
Resolution No. 7301 – LUD No. 1253 – Westview Subdivision
Resolution No. 7302 – LUD No. 1263 – Sebastian Heights
Resolution No. 7303 – LUD No. 1264 – Green Valley Subdivision
After the presentation by Mr. Morris, Commissioner Barnes opened for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Malinowski and it was unanimously carried that Resolution Nos. 7301 – 7303 be adopted and a public hearing set for November 22, 2016 (Materials E).
Director of Finance Rick Dyer addressed the board (Materials F). September had cooler wetter weather resulting in electric revenue above forecast. Mr. Dyer reported that system sales were below budget and off system sales were above budget for the month. September residential sales were 93.2% of budget; commercial sales were 103% and industrial sales were 102.6% of budget.
Mr. Dyer provided a 3rd Quarter update on conservation spending; to date 57% of the budget has been spent with a year-end projection of using all budgeted dollars. Year to date aMW savings are 2.70 with a forecast of 5.60 aMW savings at year end.
September ended with a $2.9 million loss in net income, compared to a budgeted loss of $2.0 million. To date the annual net income for the Electric System is $12.7 million, compared to $2.8 million in the budget.
The Water System has added 598 new customers year to date resulting in a growth rate of 2.4%. The net income in August was $856,000 against a budgeted net income of $718,000. To date the annual net income for the Water System is $2.1 million, compared to a budgeted net income of $1.0 million.
September Wholesale Operations
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials G). Slice performed in line with prompt month and budget forecasts. Loads were slightly below budget and prices remained relatively stable through the month. Year-end water runoff was reported as ending right on budget at the end of September.
The River Road Generating Plant (RRGP) planned maintenance lasted longer than expected but the plant was brought back on line October 18. Mr. Haymaker summarized the financial impact of the outage for the board.
Commissioner Van Dyke reported on her attendance at the American Public Power Association Legal and Regulatory Conference.
Commissioner Malinowski reported that he will be headed to the Energy Northwest Meetings today.
CEO/General Manager Wayne Nelson asked if the board wanted to make any changes to the order of the agenda after the feedback received at the last meeting. After discussion the board would like to add formal approval of the agenda to the beginning and add as the second agenda item public comment for non-agenda items.
Other Business before the Board
Member of the public Doug Anderson addressed the board. He thanked the board for listening to his concerns at a previous meeting and thanked staff for addressing the issues he had regarding the construction at his property.
There being no further business before the Board, the meeting was adjourned at 10:35 a.m.