A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the District offices, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 20th day of October at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Energy Resources Dan Bedbury, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Energy Resource Manager Terry Toland, Senior Manager of Large Industrial/Conservation Planning Larry Blaufus and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Tedine Roos, Materials (A)
The order of business recorded below reflects the published agenda (Materials B)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business.
Consideration of the Minutes of September 22, 2015
There were no changes or corrections.
Consideration of Accounts Payable
The Board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated October 20, 2015 from the District Auditor:
Electric Revenue Fund – $18,306,863.82
Water Revenue Fund – $2,085,281.71
Generating System Fund – $451,512.69
For a total of $20,843,658.22
Consideration of Resolution for Establishment of LUD Nos. 1217, 1220 and 1230
Director of Engineering Cal Morris addressed the Board regarding the Establishment of Local Utility District Nos. 1217, 1220 and 1230 for street lighting.
Resolution No. 7213 – LUD No. 1217 – Taylor’s Court
Resolution No. 7214 – LUD No. 1220 – Hidden Glen North
Resolution No. 7215 – LUD No. 1230 – Country Tier 2 Infill Short Plat
After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes, and unanimously carried that Resolution Nos. 7213 – 7215 (Materials C) be adopted.
Consideration of Intent to Establish LUD Nos. 1223, 1231 and 1233
Director of Engineering Cal Morris addressed the Board regarding the Intent to Establish Local Utility District Nos. 1223, 1231 and 1233 for street lighting.
Resolution No. 7210 – LUD No. 1223 – Hidden Garden PH 2
Resolution No. 7211 – LUD No. 1231 – Ashley Pointe PUD
Resolution No. 7212 – LUD No. 1233 – Janssen Subdivision
After the presentation by Mr. Morris, Commissioner Malinowski opened for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes and it was unanimously carried that Resolution Nos. 7210 – 7212 be adopted and a public hearing was set for November 24, 2015 (Materials D).
Consideration of Sole Source Resolution with Control Components Inc.
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated September 30, 2015, (Materials E) regarding the request by the River Road Generating Plant for a sole source designation with Control Components Inc. (CCI). Commissioner Barnes made a motion, seconded by Commissioner Van Dyke and unanimously carried that Resolution No. 7216 be adopted granting sole source designation for the purchase of desuperheater control valves that are used at the River Road Generating Plant. This valve is manufactured by CCI and they are the only source of supply for this valve.
August Financials
Director of Finance Rick Dyer addressed the board to report August financials (Materials F).
For the month of August, the Electric System reported net income of $1.43 million compared to a budgeted loss of $1.58 million. The increase in net income can be attributed to higher system sales and higher off system sales.
The Water System reported a net income of $1.28 million in August compared to the budgeted net income of $1.75 million. To date the system is ahead of the $1.11 million budgeted, with a net income of $1.91 million.
August Wholesale Operations
Director of Energy Resources Dan Bedbury addressed the board (Materials G). Slice results were below prompt month but above budgeted forecast. Loads were well above month average forecast for budget, but prices on the market were steady.
Record market implied heat rates suggest the River Road Generating Plant will remain online until May 2016. During a forced outage on August 21 we received a persistent deviation under the Bonneville Power Administration Transmission Tariff. We have requested a waiver which we expect to be granted.
Commissioner Reports and Comments
Commissioner Barnes requested an update about the Paradise Point water project and the Enterprise Substation project. Director of Water Doug Quinn gave a brief update regarding the permitting and the plan to proceed on property incorporated by surrounding cities. Director of Engineering Cal Morris also updated the board about the permitting and construction plan for the Enterprise Substation. The City of La Center and the utility are working together on plans for the lines through the city.
Commissioner Malinowski reported on his attendance at the Columbia Springs Board Meeting, and the audit entrance conference with the state auditor’s office. Commissioner Malinowski will be attending the Energy NW Meetings at the end of the month. He also requested that staff work on a presentation to the board in order for the utility to define our position on solar.
Commissioner Van Dyke reported on her attendance at the American Public Power Association Legal Conference.
Staff Reports
Senior Manager of Large Industrial Customers/Conservation Planning, Larry Blaufus, shared the impressive results of the TQS Research for key account satisfaction. This survey of the utility’s largest commercial and industrial customers showed Clark Public Utilities ranking fourth in the nation for customer satisfaction. Customers gave the utility very high marks for reliability, understanding our customers, customer loyalty and accurate billing. The survey also provides valuable information for improving service to this customer sector. The board thanked Mr. Blaufus and his team for the exceptional work with our large commercial and industrial customers.
Other Business before the Board
There being no further business before the Board, the meeting was adjourned at 11:40 am.