Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
October 11, 2016
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Operations Center, 8600 NE 117th Ave., Vancouver, Washington, on Tuesday, the 11th day of October at the hour of 9:00 a.m.
Present: President Nancy Barnes, Vice President Jane Van Dyke, Secretary Jim Malinowski, Commissioners; CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Water Doug Quinn, Director of Operations Dan Krebs, Director of Engineering Cal Morris, Director of Communications Lena Wittler, Director of Energy Resources Dan Bedbury, Corporate Communications Manager Erica Erland, Manager of Customer Service Robert Hill, Senior Right of Way Agent Lynn Smith, and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Mike Lyons and Paul Harrison (Materials A)
At 9:00 a.m., President Barnes called the meeting to order for the transaction of formal business and the board approved the agenda as the order of business. (Materials B).
Member of the public Paul Harrison offered some suggestions to the board that he believes would increase attendance at commission meetings. He suggested changing the meeting day and start time as well as changing the order of topics on the agenda. The board thanked Mr. Harrison for his suggestions.
Consideration of the Minutes of September 27, 2016
There were no changes or corrections
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated September 27, 2016, from the District Auditor:
Electric Revenue Fund – $5,128,348.69
Water Revenue Fund – $555,280.12
Generating System Fund – $12,250,331.25
For a total of $17,933,960.06
Consideration of Resolutions of Establishment of LUD Nos. 1256, 1258 and 1260
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District Nos. 1256, 1258 and 1260 for street lighting.
Resolution No. 7295 – LUD No. 1256 – Sunrise Ridge PH 2
Resolution No. 7296 – LUD No. 1258 – Parkridge 2 Short Plat
Resolution No. 7297 – LUD No. 1260 – Windmill Terrace PH 2
After the presentation by Mr. Morris, Commissioner Barnes opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Malinowski, and unanimously carried that Resolution Nos. 7295 – 7297 (Materials C) be adopted.
Consideration of Intent to Establish LUD Nos. 1252 and 1259
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1252 and 1259 for street lighting.
Resolution No. 7298 – LUD No. 1252 – Fieldstone Estates PH 2 & 3
Resolution No. 7299 – LUD No. 1259 – Rivendell Substation PH 1
After the presentation by Mr. Morris, Commissioner Barnes opened for comment. There being no public comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Van Dyke, and it was unanimously carried that Resolution Nos. 7298 and 7299 be adopted and a public hearing set for November 8, 2016 (Materials D).
Consideration of Declaration of Property as Surplus for Right of Way Acquisition
Director of Engineering Cal Morris reviewed the memo dated October 5, 2016 (Materials E). Due to a proposed road widening project the County has requested additional right of way on two sides of the Jones substation. Selling this property will have minimal impact on the substation.
Mr. Morris recommended the property be declared surplus and authorize the General Manager to execute the necessary documents to transfer ownership of the property to the county for $15,135. Commissioner Van Dyke moved to authorize the General Manager to execute the necessary documents to transfer ownership of the surplus property to the County. Commissioner Malinowski seconded the motion and it passed unanimously.
Consideration of Uncollectable Accounts
Manager of Customer Service Robert Hill addressed the board (Materials F). After a summary of uncollectable account data Mr. Hill recommended that for the first half of 2016 $776,932 be written off as uncollectable. The amount includes GOSP adjustments and in total is equal to 0.51% of revenue, less than the 0.8% industry standard and a continuation of a downward trend.
Commissioner Malinowski moved to charge $776,932 to uncollectable accounts for the first half of 2016. Commissioner Van Dyke seconded the motion and it passed unanimously.
Clean Air Rule Update
Director of Energy Resources Dan Bedbury provided an update on current carbon policy and proposals (Materials G). Mr. Bedbury summarized the federal Clean Power Plan, the state Clean Air Rule and the current ballot Initiative 732. All would impact operation of the River Road Generating Plant to varying degrees. The utility continues to monitor developments and participate in the process on behalf of our customers.
Commissioner Malinowski would like staff to explore the cost of videotaping commission meetings for posting to our website. Commissioner Barnes and Van Dyke agreed to have staff explore the cost and possibility. CEO/General Manager will work with staff to come up with a proposal.
Director of Doug Quinn provided an update on the Supreme Court decision rendered in Whatcom County regarding exempt wells on private property.
Other Business before the Board
There being no further business before the Board, the meeting was adjourned at 10:55 a.m.