Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
November 6, 2018
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, November 6, 2018.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn, Director of Information Services Mike Harris, Director of Finance Melissa Ankeny, Director of Energy Resources Dan Bedbury, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Manager of Energy Planning and Operations Tom Haymaker, Fleet Manager Paul Chamberlain and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Rick Syring, Adam Walters and Sherry Erickson (Materials A)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business. Commissioner Malinowski noted a quorum was present and the agenda (Materials B) was approved as submitted.
Consideration of the Minutes of October 16, 2018
There were no changes or corrections.
Public Comment – Non Agenda Items
There were no comments.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated November 6, from the District Auditor:
Electric Revenue Fund – $26,208,116.92
Water Revenue Fund – $645,794.78
Generating System Fund – $372,794.80
For a total of $27,226,706.50
Consideration of Bid Award No. 550 – Renewable Diesel
Fleet Manager Paul Chamberlain provided the board with an overview of renewable diesel (Materials C). Then Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated November 6, 2018, detailing the bid results (Materials D). Commissioner Van Dyke moved to recommend that Bid No. 550 be awarded to the low evaluated bidder, Carson Energy Company in the amount of $914,219.58 plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.
Consideration of Bid Award No. 555 – Line Clearance Battle Ground Substation Feeders #1-5
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated November 6, 2018, detailing the bid results (Materials E). Commissioner Barnes moved to recommend that Bid No. 555 be awarded to the low evaluated bidder, Kemp West, Inc., in the amount of $264,350.00 plus applicable taxes. Commissioner Van Dyke seconded the motion, and it passed unanimously.
Preliminary Introduction of 2019 Budget
Director of Finance Melissa Ankeny provided the board with an introduction to the 2019 budget and a timeline for the approval process (Materials F).
Director of Finance Melissa Ankeny addressed the board (Materials G). September had normal temperatures and slightly wetter weather resulting in electric revenue below forecast. Ms. Ankeny reported that system sales were below budget and off system sales were above budget for the month. September residential sales were 96.7% of budget, commercial sales were 98.6% and industrial sales were 101.3% of budget. September ended with a net income loss of $640,000 compared to a budgeted net income loss of $1.5 million. Year-to-date net income is $15.1 million ahead of budget. Ms. Ankeny also provided an update on conservation and capital spending year-to-date.
The Water System ended September with 926 new customer year to date, which is a growth rate of 3.46%. The net income for September was $1.0 million, compared to a budgeted net income of $878,000. Year-to-date, the Water System net income is $2.5 million ahead of budget.
September Wholesale Operations
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials H). Mr. Haymaker updated the board on power supply, noting that Slice performed 23 aMW below prompt month and 6 aMW above budget forecasts. Our monthly loads were 8 aMW below budget forecast due in part to the above normal heating and cooling degree days.
Mr. Haymaker provided updates on the River Road Generating Plant outage and the Enbridge gas line rupture.
Commissioner Reports and Comments
Commissioner Barnes reported on her attendance at the Public Power Council, Pacific Northwest Utilities Conference Committee and Energy Northwest meetings.
Commissioner Malinowski reported on his attendance at the audit exit conference, the meeting with Senator Palumbo, and the Energy Northwest meetings.
There were no staff reports.
There were no comments.
Other Business before the Board
The board recessed to executive session at 10:30 a.m. in accordance with the Open Public Meeting Act, RCW 42.30.110 (1)(g) – to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. It was noted that no action would be taken and the session would last until 11:00 a.m.
Commissioner Malinowski reconvened the public meeting at 11:05 a.m. there being no further business to come before the Board, the meeting was adjourned at 11:05 a.m.