Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
May 1, 2018
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, May 1 at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Operations Dan Krebs, Director of Finance Rick Dyer, Director of Energy Resources Dan Bedbury, Director of Communications Lena Wittler, Director of Information Services Mike Harris, Director of Engineering Cal Morris, Director of Customer Service Lisa Fix, Corporate Communications Manager Erica Erland, Manager of Energy Planning and Operations Tom Haymaker, Senior Manager of Large Industrial/Conservation Planning Larry Blaufus, Manager of Energy Services Debbie DePetris, Communications Services Manager Heather Allmain, Marketing Communications Coordinator Maxie Mayer and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Judy Chipman, Don Steinke, Rick Syring and Terry Oliver (Materials A)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business.
Member of public Don Steinke shared his thoughts regarding conservation in Clark County and he encouraged Clark Public Utilities to invest more in conservation (Materials C).
Consideration of the Minutes of April 17, 2018
There were no changes or corrections.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated May 1, 2018, from the District Auditor:
Electric Revenue Fund – $22,849,096.33
Water Revenue Fund – $1,163,362.97
Generating System Fund – $329,729.66
For a total of $24,342,188.96
Consideration of Resolution Adopting the 2018 Conservation Achievement Annual Report
Senior Manager of Large Industrial/Conservation Planning Larry Blaufus presented the 2016-2017 Conservation Achievement Report (Materials D). The report, required by the Energy Independence Act, detailed the utility’s conservation results as they compared to the biennial target adopted in 2015. The utility’s conservation target of 7.74 aMW was established using the Utility Analysis Option. Year end in 2017 completes the biennial reporting period, with Clark reporting a total electricity savings of 18.70 aMW in addition to utility expenditures of $19,988,168.00. This savings for the 2016-2017 biennium is well above the target of 7.74 aMW.
Commissioner Van Dyke moved to approve the 2018 annual conservation report to document the utility’s progress to meet the 2016-2017 conservation targets and instructed staff to submit the report to Commerce by the reporting deadline of June 1, 2018. Commissioner Barnes seconded the motion and it passed unanimously.
Consideration of Resolutions of Intent to Establish LUD Nos. 1304, 1315, 1316, 1319 and 1334
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1304, 1315, 1316, 1319 and 1334.
Resolution No. 7442 – LUD No. 1304 – Cedar 49 Subdivision
Resolution No. 7443 – LUD No. 1315 – Hidden Vista
Resolution No. 7444 – LUD No. 1316 – Glenwood Hollow PH 2
Resolution No. 7445 – LUD No. 1319 – Fraser Downs PH 2
Resolution No. 7446 – LUD No. 1334 – Adam’s Glen
After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes, and unanimously carried that Resolution Nos. 7442 – 7446 be adopted and a public hearing was set for June 5, 2018 (Materials E).
Consideration of Resolutions of Establishment for LUD Nos. 1285, 1322 and 1323
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District Nos. 1285, 1322 and 1312.
Resolution No. 7447 – LUD No. 1285 – The Cove at Vancouver Lake
Resolution No. 7448 – LUD No. 1322 – Velvet Acres PH 1
Resolution No. 7449 – LUD No. 1323 – Legacy Place PH 2
After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes and unanimously carried that Resolution Nos. 7447 – 7449 be adopted (Materials F).
2017 Revolving Fund Changes
Director of Finance Rick Dyer provided the board with a detailed summary of the 2017 year-end changes to the revolving funds for the electric and water systems (Materials G). The board and staff participated in a discussion regarding the allocation of the $23 million in surplus. Following the discussion, the board asked staff to compile a recommendation to be presented at a future meeting to address allocation options including the addition of funds to the existing rate stabilization fund, low income programs and capital investments.
*Due to time restraints agenda items 7 and 8 were deferred to a future meeting.
Home & Garden Idea Fair Recap
Communication Services Manager Heather Allmain highlighted the success of the 27th annual Home & Garden Idea Fair (Materials H). She noted that while the event has evolved over the years, the goals have remained the same and staff continues to focus on engaging with customers, providing information about utility programs and building loyalty and trust through in-person interaction.
Ms. Allmain shared that the Communications team is constantly evaluating the fair, the plant sale and the vendor set up, and she expects to see some updates to each of these areas next year.
Without the more than 200 employee-volunteers, full support from utility leaders and the committee of staff from departments across the utility, the event would not be possible. The Board thanked the Communications team and the entire staff for their work on the Home & Garden Idea Fair.
Commissioner Reports and Comments
There were no reports or comments
CEO/General Manager Wayne Nelson shared with the Board that an error was found in the uncollectable debt calculation that was presented at the last meeting. The updated uncollectable debt amount is $880,213 which is a difference of $540 (Materials I).
Commission Barnes moved to charge $880,213 to uncollectable debt as presented, Commissioner Van Dyke seconded the motion is passed unanimously.
Other Business before the Board
There being no further business to come before the Board the was meeting adjourned at 11:15 a.m.