A regular meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the District offices, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 10th day of March at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke, Commissioners; Director of Finance Rick Dyer, Director of Energy Resources Pat McGary, Director of Water Doug Quinn, Director of Engineering Cal Morris, Director of Information Services Mike Harris, Corporate Communications Manager Erica Erland, Risk and Power Manager Lynn Latendresse, Senior Manager of Customer Accounts and Energy Services Larry Blaufus, Energy Resources Manager Terry Toland, Materials and Purchasing Manager Cathy Wannamaker, Senior Legal Counsel John Eldridge, Energy Services Project Manager Matt Babbitts, Senior Applications Analyst/Developer Kathy Durdick, Civil Engineer Water Barry Lovingood, Fleet Manager Paul Chamberlain, Wholesale Contracts and Risk Analyst Colleen Peterson and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: None (Materials A)
The order of business recorded below reflects the published agenda (Materials B)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business.
Consideration of the Minutes of February 24, 2015
There were no changes or corrections.
Consideration of Accounts Payable
The Board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated March 10, 2015 from the District Auditor:
Electric Revenue Fund – $21,503,483.71
Water Revenue Fund – $130,314.04
Generating System Fund – $604,061.07
For a total of $22,237,858.82
Consideration of Bid Award #959 – Paradise Point Water Supply System Horizontal Directional Drilling for Water Transmission Main
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated March 2, 2015, which detailed the bid results (Materials C). Commissioner Barnes moved to recommend that Bid No.959 be awarded to Trenchless Construction Services, Inc. in the amount of $1,727,705.00 plus applicable taxes. This construction activity is included within the approved 2015 Water Services Capital Improvement Plan and a Washington State Department of Ecology Grant funds 80% of the project. Commissioner Van Dyke seconded the motion. The motion passed unanimously.
Consideration of Authorization to Declare Vehicles and Equipment Surplus
Materials and Purchasing Manager Cathy Wannamaker addressed the board regarding surplus vehicles and equipment accumulated over the previous 24 months (Attachment D). These units have been declared surplus due to replacement acquisitions, high mileage/hours, years of service and declining reliability. Staff recommends the board approve use of JJ Kane Auctioneers to conduct live off site auctions. Following a discussion Commissioner Barnes introduced a motion approving the proposed auction of surplus vehicles and equipment by JJ Kane Auctioneers. Commissioner Van Dyke seconded the motion, which passed unanimously.
Consideration of Resolution for Sole Source Designation with Bently Nevada
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated March 6, 2015 (Materials E) regarding the request by the River Road Generating Plant for a sole source designation with Bently Nevada. This request is for replacement parts for the vibration monitoring equipment used at the plant. Since these parts are only available through Bently Nevada, staff is requesting the board to approve sole source designation for Bently Nevada. Commissioner Malinowski asked that in future requests of this nature the total cost be added to the information presented to the board. Commissioner Barnes made a motion, seconded by Commissioner Van Dyke, and unanimously carried that Resolution No. 7169 be adopted granting sole source designation for the purchase of parts from Bently Nevada for use in the plants vibration monitoring equipment.
Consideration of Resolution for Sole Source Designation with Hach
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated March 6, 2015 (Materials F) regarding the request by the River Road Generating Plant for a sole source designation with Hach. This request is for certain compounds that are used in the plant’s water monitoring equipment. These compounds are proprietary and are not available from alternate distributor channels. For this reason staff is requesting the board to approve sole source designation for Hach. Commissioner Van Dyke made a motion, seconded by Commissioner Barnes, and unanimously carried that Resolution No. 7168 be adopted granting sole source designation for the purchase of compounds from Hach for use in the plant’s water monitoring equipment.
Consideration of Intent to Establish LUD No. 1208
Director of Engineering Cal Morris addressed the Board regarding the Intent to Establish Local Utility District No. 1201 for street lighting.
Resolution No. 7167 – LUD No. 1208 – Birrel Estates
After the presentation by Mr. Morris, Commissioner Malinowski opened for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes and unanimously carried that Resolution No. 7167 (Materials G) be adopted and the public hearing was set for April 14, 2015.
Commissioner Reports and Comments
Commissioner Malinowski reported on his attendance at the PNUCC meeting. He found the presentation from Grays Harbor regarding their basic charge changes to be informative.
Commissioner Malinowski also attended the Columbia Springs meeting last month, where there was a discussion surrounding the new contract. He reported that Columbia Springs board members had some suggested changes. Commissioner Malinowski will work with Senior Legal Counsel John Eldridge regarding the changes prior to bringing it to the board for further discussion.
Commissioners Barnes and Van Dyke attended the PPC meetings and found them informative. They created questions for staff that will be discussed during the power supply workshop at the end of the month.
Staff Reports
Risk and Power Manager Lynn Latendresse gave an update about the Bonneville Power Administration’s current rate case, specifically addressing the cost of conservation and the impacts on the rate case (Materials H). Full rate case update will be provided at the power supply workshop on March 31, 2015.
Director of Finance Rick Dyer let the board know that at the meeting on March 24, 2015, February financials will be presented along with a summary of the rate stabilization fund and a recommendation for 2014 funds.
Energy Service Project Manager Matt Babbitts reported that the fifth community solar project will be handled through a small works roster due to its size and will be located within the fencing with the other four projects. Mr. Babbitts reported that with our current waiting list we would be able to sell out our final project.
Other Business before the Board
There being no further business before the Board, the meeting was adjourned at 10:15 a.m.