Special Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
June 6, 2017
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 6th day of June at the hour of 8:30 a.m.
Present: President Jane Van Dyke, Vice President Jim Malinowski, Secretary Nancy Barnes Commissioners, CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Communications Lena Wittler, Director of Water Doug Quinn, Director of Energy Resources Dan Bedbury, Director of Customer Service Lisa Fix, Director of Information Service Mike Harris, Corporate Communications Manager Erica Erland, Accounting Manager Melissa Ankeny, Manager of Energy Planning and Operations Tom Haymaker, Materials and Purchasing Manager Cathy Wannamaker, Communications Services Manager Heather Allmain, Fleet Manager Paul Chamberlain, Civil Engineer – Water Barry Lovingood, Senior Accountant Trayson Harmon, Finance Executive Assistant Abby Olbrich and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Rick Syring (Materials A)
At 8:30 a.m., President Van Dyke called the meeting to order for the transaction of formal business and immediately recessed into executive session to discuss personnel matters. No formal action was taken in executive session.
The board reconvened at 9:00 am and Commissioner Van Dyke called the meeting to order for the transaction of formal business.
Consideration of the Meeting Agenda
There were no changes or corrections (Materials B).
Public Comment on Non Agenda Items
There were no comments.
Consideration of the Minutes of May 30, 2017
There were no changes or corrections.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated June 6, 2017, from the District Auditor:
Electric Revenue Fund – $2,973,899.19
Water Revenue Fund – $593,796.72
Generating System Fund – $1,224,429.82
For a total of $4,792,125.73
June Service Award Presentation
Director of Finance Rick Dyer introduced Trayson Harmon, Senior Accountant. Trayson was recognized for 20 years of service with the utility (Materials C).
Consideration of Bid Award No. 511 – 37’ Aerial First Responder Service Trucks
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 6, 2017, detailing the bid results (Materials D). Commissioner Malinowski moved to recommend that Bid No. 511 be awarded to Altec Industries, Inc. based on Altec’s ability to meet specifications at the lowest cost and willingness to provide a resolution to each of the exceptions identified. The additional cost of $4,500 to provide the required Clark Public Utilities programmed model Grip Idle Management system for all three units brings the total to $413,502.00 plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.
Consideration of Bid Award No. 514 – Water Transmission Main
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 6, 2017, detailing the bid results (Materials E). Commissioner Barnes moved to recommend that Bid No. 514 be awarded to Rotschy Inc., in the amount of $1,637,271.00 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.
Consideration of Resolution for General Manager Salary Adjustment
Commissioners provided a review of CEO/General Manager Wayne Nelson’s performance over the past year. Each expressed appreciation for Mr. Nelson’s leadership and recognition for the multiple prestigious awards for customer satisfaction, reliability and safety. They noted these awards do not happen by accident.
After commending Mr. Nelson for the outstanding performance over the last year Commissioner Barnes presented a motion to adopt Resolution No. 7373 (Materials F) setting CEO/General Manager Wayne Nelson’s annual salary at $280,000 effective July 1, 2017. The resolution also included a car allowance of $400 per month, a one-time transfer of 100 hours of sick leave to annual leave, and the same benefits afforded to all employees. Commissioner Malinowski seconded the motion, and it passed unanimously.
Commissioner Reports and Comments
Commissioner Barnes reported on her attendance at the Public Power Council meetings.
Commissioner Malinowski asked that someone from Water staff attend the Washington PUD Association Water Committee Meeting on June 29 in Olympia.
Manager of Energy Planning and Operations Tom Haymaker reviewed a presentation on the Disposition of Combine Hills II Wind Generation (Materials F). During the review, Mr. Haymaker updated the board on the utility’s previous practice of selling the wind energy into the market in real time, and the current discussion around securing a longer-term agreement to sell the energy at a fixed price.
Other Business before the Board
There being no further business before the Board the meeting was adjourned at 10:15 am.