Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
July 3, 2018
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, July 3 at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes Commissioners, CEO/General Manager Wayne Nelson, Director of Information Services Mike Harris, Director of Customer Service Lisa Fix, Director of Operations Dan Krebs, Director of Engineering Cal Morris, Interim Director of Finance Melissa Ankeny, Corporate Communications Manager Erica Erland, Manager of Energy Planning and Operations Tom Haymaker, Materials and Purchasing Manager Cathy Wannamaker, Facilities Manager Greg Pagel, Manager of Construction Design David Tetz, Civil Engineer-Water Barry Lovingood and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Judy Chipman, Sherry Erickson, Terry Oliver (Materials A)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business. Commissioner Van Dyke was excused from the meeting, Commissioner Malinowski noted a quorum was present and the agenda (Materials B) was approved as submitted.
Consideration of the Minutes of June 3, 2018
There were no changes or corrections.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated July 3, 2018, from the District Auditor:
Electric Revenue Fund – $22,409,938.59
Water Revenue Fund – $1,891,743.11
Generating System Fund – $923,670.23
For a total of $25,225,351.93
Consideration of Resolutions of Intent to Establish LUD Nos. 1317, 1318, 1320, 1338, 1341, 1342 AND 1343
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1317, 1318, 1320, 1338, 1341, 1342 and 1343.
Resolution No. 7463 – LUD No. 1317 – O’Meara Park
Resolution No. 7464 – LUD No. 1318 – The Flats on 88th
Resolution No. 7465 – LUD No. 1320 – John’s Landing
Resolution No. 7466 – LUD No. 1338 – Maple Manor Short Plat
Resolution No. 7467 – LUD No. 1341 – Manzhura Subdivision
Resolution No. 7468 – LUD No. 1342 – Orchards Estates Short Plat
Resolution No. 7469 – LUD No. 1343 – Ramey Lane PH 3&4
After the presentation by Mr. Morris, Commissioner Malinowski opened for public comment. There being no comment, a motion was made by Commissioner Barnes, seconded by Commissioner Malinowski, and unanimously carried that Resolution Nos. 7463 – 7469 be adopted and a public hearing was set for August 7, 2018 (Materials C).
Consideration of Bid Award No. 538 – Iron Manganese Filters – Paradise Point Treatment Plant
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated July 3, 2018 detailing the bid results (Materials D). Commissioner Barnes moved to recommend that Bid No. 538 be awarded to the low evaluated bidder, ATEC Systems Associates, Inc. for one (1) bank of 20 filters, in the amount of $395,490 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.
Consideration of Bid Award No. 539 – South Truck Bay Re-Roof
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated July 3, 2018 detailing the bid results (Materials E). Commissioner Barnes moved to recommend that Bid No. 539 be awarded to the low evaluated bidder, Roof Toppers Inc., in the amount of $475,100 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.
Consideration of Interlocal Agreement with Clark County for Overhead Electric Line Relocation 119th Street Road Project
Manager of Construction Design David Tetz reviewed the proposed interlocal agreement with Clark County for the relocation of an overhead electric line on the 119th Street road project (Materials F). The County’s project is estimated to cost a total of $978,311, the estimated reimbursement from Clark County is $401,554.
Commissioner Barnes moved to authorize CEO/General Manager Wayne Nelson to sign the Interlocal Agreement between Clark Public Utilities and Clark County for the overhead relocation on the 119th Street Project. Commissioner Malinowski seconded the motion and it passed unanimously.
Interim Director of Finance Melissa Ankeny addressed the board (Materials G). May had warmer and drier weather resulting in electric revenue coming in below forecast. Ms. Ankeny reported that system sales were below budget and off system sales were above budget for the month. May residential sales were 92.6% of budget, commercial sales were 101.2% and industrial sales were 101.2% of budget. May ended with a net income of $2.4 million compared to a budgeted net income of $525,000. Year-to-date net income is $10.4 million ahead of budget.
The Water System ended April with 431 new customers resulting in a growth rate of 2.94%. The net income for May was $85,000 compared to a budgeted net income loss of $77,000. Year to date, the Water System is showing an annual net income of $283,000 compared to a budgeted net income loss of $676,000.
May Wholesale Operations Report
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials H). Mr. Haymaker updated the board on power supply, noting that Slice performed 6 aMW above prompt month and 60 aMW above budget forecasts. Despite below average heating degree days, loads were 13 aMW below budget forecasts. Mr. Haymaker also noted that power prices are softening with a lot of negative pricing.
River Road Generating Plant returned from maintenance on June 13.
Commissioner Reports and Comments
Commissioner Malinowski reported on his attendance at the Energy Northwest Meetings.
Senior Civil Engineer Barry Lovingood provided an update on the City of Battle Ground water needs and the continued collaboration between the Utility and the City.
There were no public comments.
Other Business before the Board
There being no further business to come before the Board, the was meeting adjourned at 10:17 a.m.