Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
January 24, 2017
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 24th day of January at the hour of 9:00 a.m.
Present: President Jane Van Dyke, Vice President Jim Malinowski, Secretary Nancy Barnes, Commissioners, CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Operations Dan Krebs, Director of Engineering Cal Morris, Director of Communications Lena Wittler, Director of Energy Resources Dan Bedbury, Director of Customer Service Lisa Fix, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Water Operations Manager Oscar Maciel, Water Office Manager Lori Wyrick, Water System Operator Mike Eaton, Street Light Specialist Justin Andrews, Construction Services Manager Dana Allen and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Rick Syring (Materials A)
At 9:00 a.m., President Van Dyke called the meeting to order for the transaction of formal business.
Consideration of the Meeting Agenda
There were no changes or corrections (Materials B).
Public Comment on Non Agenda Items
There were no public comments.
Consideration of the Minutes of January 10, 2017
There were no changes or corrections.
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated January 24, 2017, from the District Auditor:
Electric Revenue Fund – $19,984,173.29
Water Revenue Fund – $648,038.26
Generating System Fund – $376,847.73
For a total of $21,009,059.28
January Service Award Presentation
Water Operations Manager Oscar Maciel introduced Mike Eaton, Water Systems Operator. Mike was recognized for 25 years of service with the utility (Materials C).
Consideration of Resolutions of Intent to Establish LUD Nos. 1270, 1272, 1273, 1275, 1276 and 1277
Construction Services Manager Dana Allen addressed the board regarding the Intent to Establish Local Utility District Nos. 1270, 1272, 1273, 1275, 1276 and 1277 for street lighting.
Resolution No. 7330 – LUD No. 1270 – Hockinson Park Estates
Resolution No. 7331 – LUD No. 1272 – Glenwood Hollow PH 1
Resolution No. 7332 – LUD No. 1273 – Fraser Downs PH 1
Resolution No. 7333 – LUD No. 1275 – Salmon Creek Manor
Resolution No. 7334 – LUD No. 1276 – Fifth Plain Creek PH 1
Resolution No. 7335 – LUD No. 1277 – Glenwood Pointe
After the presentation by Ms. Allen, Commissioner Van Dyke opened for comment. There being no public comment, a motion was made by Commissioner Malinowski, seconded by Commissioner Barnes, and it unanimously carried that Resolution Nos. 7330 – 7335 be adopted and a public hearing was set for February 28, 2017 and subsequently moved to February 21, 2017 by motion later in the meeting (Materials D).
Consideration of Bid Award No. 501 – LED Cobrahead Luminaries
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated January 24, 2017, detailing the bid results (Materials E). Commissioner Barnes moved to recommend that Bid No. 501 be awarded to LeoTek Electronics USA, LLC in the amount of $1,649,862.98 plus applicable taxes. Commissioner Malinowski seconded the motion, and it passed unanimously.
Consideration of Bid Award No. 503 – Underground Cable Injection Treatment
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated January 24, 2017, detailing the bid results (Materials F). Commissioner Malinowski moved to recommend that Bid No. 503 be awarded to Novinium, Inc. in the amount of $601,508.00 per contract year plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.
Consideration of Change to Commission Meeting Schedule
In order to lessen conflicts with other local board meetings, Commissioner Barnes moved to change the commission meetings to the 1st and 3rd Tuesday of each month starting on February 7, 2017. This motion includes moving the public hearing for LUD’s 1270, 1272, 1273, 1275, 1276 and 1277 to February 21, 2017. Commissioner Malinowski seconded the motion and it passed unanimously.
Commissioner Reports and Comments
Commissioner Malinowski reported on his attendance at the Washington PUD Association meetings and indicated he will be attending the upcoming Energy Northwest meetings in Olympia.
Commissioner Van Dyke reported on her attendance at the Washington PUD Association meetings and the legislative dinner.
Director of Finance Rick Dyer provided the board with an update to the planned Water System bond sale (Materials G).
Director of Customer Service Lisa Fix provided the board with an update on spending to date of the Low Income Home Energy Assistance Program funds. Ms. Fix indicated we were on track to spend our 2017 allocated funding.
Director of Communications Lena Wittler provided an update on the Race for Warmth stating that the participant numbers are on track to exceed last year. Ms. Wittler shared with the board the many community partners that help make this event such a great success and looked forward to sharing more detail at the next meeting, following the event on January 29, 2017.
Director of Operations Dan Krebs provided an update on recent storm activity in Clark County and the mutual assistance Clark Public Utilities provided in January (Materials H).
Director of Energy Resources Dan Bedbury provided an update on the Columbia River System Operations EIS Scoping comments. He and Ms. Wittler will finalize the comments and provide them to the board for review prior to the submission deadline.
Other Business before the Board
There being no further business before the Board, the meeting was recessed to executive session at 10:25 a.m. to discuss a personnel matter. Commissioner Van Dyke expected the executive session to last no later than 11:15 a.m. with no formal action taken.
At 11:15 a.m. Commissioner Van Dyke reconvened the public meeting, reporting that no formal action was taken during executive session, and the public meeting was adjourned at 11:16 a.m.