Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
December 4, 2018
A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, December 4, 2018.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Operations Dan Krebs, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn, Director of Customer Service Lisa Fix, Director of Finance Melissa Ankeny, Director of Energy Resources Dan Bedbury, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Manager of Energy Planning and Operations Tom Haymaker, Fleet Manager Paul Chamberlain, and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: Dameon Pesanti – Communications Contractor, Rick Syring (Materials A)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business. Commissioner Malinowski noted a quorum was present and the agenda (Materials B) was approved as submitted.
Consideration of the Minutes of November 20, 2018
There were no changes or corrections.
Public Comment – Non Agenda Items
There were no comments.
Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated December 4, from the District Auditor:
Electric Revenue Fund – $19,397,855.64
Water Revenue Fund – $722,445.55
Generating System Fund – $573,370.74
For a total of $20,693,671.93
Consideration of Bid Award No. 559 – Aerial First Responder Service Trucks
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated December 4, 2018, detailing the bid results (Materials C). Commissioner Van Dyke moved to recommend that Bid No. 559 be awarded to the low evaluated bidder, Altec Industries, Inc., in the amount of $348,285.00 plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.
Consideration of Intergovernmental Cooperative Agreement for the Purchase of Renewable Diesel
Fleet Manager Paul Chamberlain provided the board with an overview of the renewable diesel program that Clark Public Utilities has adopted (Materials D). During creation of the bid specifications, the utility became aware of other local government agencies wanting to jointly purchase renewable diesel fuel.
In accordance with the Washington State Interlocal Cooperative Act, staff is recommending that Clark Public Utilities enter into an Intergovernmental Agreement with the City of Vancouver, City of Longview and Cowlitz County Public Works allowing them to purchase renewable diesel under the terms and conditions set forth in the Bid Award 550.
Commissioner Barnes moved to enter into the Intergovernmental Agreements as presented and authorized the CEO/General Manager to sign these agreements. Commissioner Van Dyke seconded the motion and it passed unanimously.
Consideration of Adoption of the 2019 Budgets for the Electric, Generating and Water Systems
Director of Finance Melissa Ankeny provided the board with a review of the proposed 2019 Electric, Generating and Water System budgets (Materials E). During the presentation, the board agreed to allocate low income tax credit as recommended by staff. Commissioner Barnes would like staff to engage in conversations with Columbia Springs and the State of Washington concerning funding sources, following that discussion, the board agreed to the proposed increased funding to Columbia Springs for 2019. Commissioner Van Dyke moved that the utility not renew its membership with Pacific Northwest Waterways, there being no second, the motion failed.
Commissioner Malinowski opened the public hearing, member of the public Rick Syring asked about the utility’s debt service coverage and Ms. Ankeny provided a review for Mr. Syring. There being no further comment, Commissioner Malinowski closed the public hearing.
Commissioner Barnes moved to recommend adoption of the 2019 Electric System operating and capital budgets as presented, including the recommended use of the low income tax credit, and funding for the Pacific Northwest Waterways membership. Commissioner Van Dyke seconded the motion and the motion passed unanimously.
Commissioner Barnes moved to recommend adoption of the 2019 Generating System operating and capital budgets as presented. Commissioner Van Dyke seconded the motion and it passed unanimously.
Commissioner Barnes moved to recommend the adoption of the 2019 Water System operating and capital budgets as presented, including increased funding to Columbia Springs. Commissioner Van Dyke seconded the motion and it passed unanimously.
Commissioner Reports and Comments
Commissioner Malinowski reported on his attendance at the Climate Solutions dinner.
Commissioner Van Dyke reported on the interview progress for the new president of the Columbia River Economic Development Council.
Manager of Energy Planning and Operations Tom Haymaker provided the board with an overview and potential process timeline for the next contract with Bonneville Power Administration, which would go into effect October 2028. Mr. Haymaker outlined the planning, research and decisions that will need to be made in advance, beginning with revision of the Integrated Resource Plan (IRP) for 2020. Work will begin on the 2020 IRP early in the spring of 2019.
There were no comments.
Other Business before the Board
There being no further business to come before the Board, the was meeting adjourned at 10:50 a.m.