Meeting of Commissioners of
Public Utility District No. 1 of Clark County, Washington
August 7, 2018

A meeting of Commissioners of Public Utility District No. 1 of Clark County was held at the Electric Center, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, August 7 at the hour of 9:00 a.m.

Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Information Services Mike Harris, Director of Customer Service Lisa Fix, Director of Operations Dan Krebs, Director of Communications Lena Wittler, Director of Engineering Cal Morris, Director of Water Doug Quinn Interim Director of Finance Melissa Ankeny, Director of Energy Resources Dan Bedbury, Corporate Communications Manager Erica Erland, Customer Service Manager Robert Hill, Materials and Purchasing Manager Cathy Wannamaker, Transmission and Distribution Manager Ben Feliz, Manager, Manager of Energy Planning and Operations Tom Haymaker, Water Engineering Manager Russ Knutson, Foreman Kent Sarkinen, Customer Field Representative Andre Dickerson, Key Account Manager Bill Hibbs, IT Lead System Engineer James Ellis, Communications Services Manager Heather Allmain and Assistant to CEO/General Manager Margaret Anderson.

Press Representatives: None

Others Present: Judy Chipman, Sherry Erickson, Katie Ellis and Terry Oliver (Materials A)

At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business. Commissioner Malinowski noted a quorum was present and the agenda (Materials B) was approved as submitted.

Consideration of the Minutes of July 17, 2018
There were no changes or corrections.

Public Comment – Non Agenda Items
There were no comments.

Consideration of Accounts Payable
The board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated August 7, 2018, from the District Auditor:

Electric Revenue Fund – $17,829,069.47
Water Revenue Fund – $676,586.99
Generating System Fund – $621,292.54

For a total of $19,126,949.00

Employee Service Awards
Director of Operations Dan Krebs introduced Kent Sarkinen, Foreman. Kent was recognized for 20 years of service (Materials C).

Interim Director of Finance Melissa Ankeny introduced Andre Dickenson, Customer Field Representative. Andre was recognized for 25 years of service.

Employee All Star Award Winners
Customer Service Manager Robert Hill, Key Account Manager Bill Hibbs and IT Lead System Engineer James Ellis were each recognized by their department director as All Star Award recipients.

Communications Services Manager Heather Allmain provided the board with a summary of the All Star Award criteria (Materials D).

Consideration of Resolutions of Intent to Establish LUD Nos. 1340, 1345 and 1346
Director of Engineering Cal Morris addressed the board regarding the Intent to Establish Local Utility District Nos. 1340, 1345 and 1346.

Resolution No. 7472 – LUD No. 1340 – 28th Street Subdivision PH 1
Resolution No. 7473 – LUD No. 1345 – Orchards View Estates
Resolution No. 7474 – LUD No. 1346 – Stonehaven

After the presentation by Mr. Morris, Commissioner Malinowski opened for public comment. There being no comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes, and unanimously carried that Resolution Nos. 7472 – 7474 be adopted and a public hearing was set for September 4, 2018 (Materials E).

Consideration of Resolutions of Establishment of LUD Nos. 1317, 1318, 1320, 1338, 1341, 1342 and 1343
Director of Engineering Cal Morris addressed the board regarding the Establishment of Local Utility District Nos. 1317, 1318, 1320, 1338, 1341, 1342 and 1343.

Resolution No. 7475 – LUD No. 1317 – O’Meara Park
Resolution No. 7476 – LUD No. 1318 – The Flats on 88th
Resolution No. 7477 – LUD No. 1320 – John’s Landing
Resolution No. 7478 – LUD No. 1338 – Maple Manor Short Plat
Resolution No. 7479 – LUD No. 1341 – Manzhura Subdivision
Resolution No. 7480 – LUD No. 1342 – Orchards Estates Short Plat
Resolution No. 7481 – LUD No. 1343 – Ramey Lane PH 3&4

After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes and unanimously carried that Resolution Nos. 7475 through 7481 be adopted (Materials F).

Consideration of Bid Award No. 537 – Enterprise Substation Site Development
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated August 7, 2018, detailing the bid results (Materials G). Commissioner Barnes moved to recommend that Bid No. 537 be awarded to the low evaluated bidder, Magnum Power, LLC in the amount of $582,207.77 plus applicable taxes. Commissioner Van Dyke seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 540 – Residential Water Meters
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated August 7, 2018, detailing the bid results (Materials H). Commissioner Van Dyke moved to recommend that Bid No. 540 be awarded to the low evaluated bidder, General Pacific, Inc. for the purchase of 6,000 meters in the amount of $653,280.00 plus applicable taxes. Commissioner Barnes seconded the motion, and it passed unanimously.

Consideration of Bid Award No. 541 – 2S Bi-Directional Meters
Materials and Purchasing Manager Cathy Wannamaker reviewed the memo dated August 7, 2018, detailing the bid results (Materials I). Commissioner Barnes moved to recommend that Bid No. 541 be awarded to the low evaluated bidder, General Pacific, Inc. for the purchase of (360) 2S Bi-Directional Meters in the total contract amount of $114,480.00 plus applicable taxes. Commissioner Van Dyke seconded the motion, and it passed unanimously.

Consideration of Resolution to Appoint Melisa Ankeny as Treasurer of Clark Public Utilities
CEO/General Manager Wayne Nelson presented a resolution (Materials J) appointing Interim Director of Finance Melissa Ankeny as the Treasurer of Public Utility District No. 1 of Clark County. Commissioner Van Dyke moved to appoint Melissa Ankeny Treasurer of Public Utility District No. 1 of Clark County effective August 7, 2018. Commissioner Barnes seconded the motion is passed unanimously.

Consideration of Resolution Authorizing Investment of Clark Public Utilities Monies in the Local Government Investment Pool
Interim Director of Finance Melissa Ankeny presented a resolution (Materials K) to update the investment authority with the Local Government Investment Pool (LGIP) from a named individual to a held positon at the utility. The new resolution will name the Utility Treasurer as the authorized individual. Commissioner Barnes moved to authorize investment of Public Utility District No. 1 of Clark County monies in the LGIP by the Utility’s Treasurer. Commissioner Van Dyke seconded the motion and it passed unanimously.

June Financials
Interim Director of Finance Melissa Ankeny addressed the board (Materials L). June had warm and dry weather resulting in electric revenue coming in below forecast. Ms. Ankeny reported that system sales were below budget and off system sales were above budget for the month. June residential sales were 94.3% of budget, commercial sales were 100.9% and industrial sales were 101% of budget. June ended with a net income of $1.8 million compared to a budgeted net income loss of $650,000. Year-to-date net income is $12.9 million ahead of budget.

Ms. Ankeny provided a second quarter update on conservation spending. Currently the utility has spent 36% of budgeted dollars for a aMW savings of 2.47.

The Water System ended June with 525 new customers resulting in a growth rate of 2.97%. The net income for June was $440,000 compared to a budgeted net income of $116,000. Year to date, the Water System is showing an annual net income of $725,000 compared to a budgeted net income loss of $560,000.

May Wholesale Operations Report
Manager of Energy Planning and Operations Tom Haymaker addressed the board (Materials M). Mr. Haymaker updated the board on power supply, noting that Slice performed 13 aMW below prompt month and 41 aMW above budget forecasts. Heating degree days were right in line with average and cooling degree days above average, our loads were 11 aMW below budget forecasts. Mr. Haymaker also noted that power prices are softening with a lot of negative pricing. The runoff forecast is showing a downward trend, but stabilizing and is well above average.

River Road Generating Plant returned from maintenance on June 13.

Commissioner Reports and Comments
Commissioner Barnes reported on her attendance at the Public Power Council meetings.

Commissioner Van Dyke reported on the Columbia River Economic Development Council Legislative priorities. Ms. Van Dyke also reported on her attendance at The Energy Authority Northwest Business Partner meetings.

Commissioner Malinowski reported on his attendance at the Washington PUD Association and Energy Northwest meetings.

Staff Reports
Director of Operations Dan Krebs recapped the Lineman Rodeo results.

Public Comment
There were no public comments.

Other Business before the Board
The board recessed to executive session at 10:50 a.m. in accordance with the Open Public Meeting Act, RCW 42.30.110 (1)(g) – to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. It was noted that no action would be taken and the session would last until 11:30 a.m.

Commissioner Malinowski reconvened the public meeting at 11:30 a.m. There being no further business to come before the Board, the meeting was adjourned at 11:31 a.m.