A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the District offices, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 9th day of June at the hour of 9:00 a.m.
Present: President Jim Malinowski, Vice President Nancy Barnes, Secretary Jane Van Dyke Commissioners, CEO/General Manager Wayne Nelson, Director of Finance Rick Dyer, Director of Energy Resources Pat McGary, Director of Operations Dan Krebs, Director of Water Doug Quinn, Director of Information Services Mike Harris, Director of Engineering Cal Morris, Director of Customer Service Lisa Fix, Director of Communications Lena Wittler, Materials and Purchasing Manager Cathy Wannamaker, Risk and Power Manager Lynn Latendresse, Corporate Communications Manager Erica Erland, Energy Resource Manager Terry Toland, Manager of Energy Planning and Operations Tom Haymaker, and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: None (Materials A)
The order of business recorded below reflects the published agenda (Materials B)
At 9:00 a.m., President Malinowski called the meeting to order for the transaction of formal business.
Consideration of the Minutes of May 26, 2015
There were no changes or corrections.
Consideration of Accounts Payable
The Board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated June 9, 2015 from the District Auditor:
Electric Revenue Fund – $12,147,789.48
Water Revenue Fund – $706,327.06
Generating System Fund – $1,054,000.57
For a total of $13,908,117.11
Consideration of Resolution of Establishment for LUD No. 1214
Director of Engineering Cal Morris addressed the Board regarding the Establishment of Local Utility District No. 1214 for street lighting.
Resolution No. 7193 – LUD No. 1214 – Cobblestone Park at Mt. Vista PH 4
After the presentation by Mr. Morris, Commissioner Malinowski opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Barnes seconded by Commissioner Van Dyke and unanimously carried that Resolution No. 7193 (Materials C) be adopted.
Consideration of Bid 971 for Acorn Decorative Light Fixtures
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated June 9, 2015, which detailed the bid results (Materials D). After review of the responses, the low apparent bidder, King Luminaire, Inc. was rejected due to not meeting Utility required specifications. Commissioner Barnes moved to recommend that Bid No. 971 be awarded to the second low evaluated bidder General Pacific, Inc., in the amount of $242,550.00 plus applicable taxes. Commissioner Van Dyke seconded the motion. The motion passed unanimously.
Commissioner Reports and Comments
Commissioners Van Dyke and Barnes reported on their attendance at the Public Power Council meetings.
Commissioner Malinowski reported on his meeting with a concerned customer; the customer had questions regarding Clark Public Utilities water system and potential risk associated with the proposed oil terminals. This customer was also concerned about the potential risk of earthquake on the River Road Generating Plant, after review with staff Commissioner Malinowski was able to assure the customer there were no potential risks to our water system or the River Road Generating Plant.
Commissioner Malinowski also reported on his attendance at the Moss Adams audit exit interview; there were no findings and we were complimented on our cooperation with the audit process.
Staff Reports
Director of Water Doug Quinn reported on some recommended changes to the water meter set fee to account for the move to installing new, remotely read meter technology. Mr. Quinn stated that this was only a review of the meter set fee and a report on the full cost of service analysis will be presented at a later date. A recommendation for board approval regarding the meter set fee will be brought before the board on July 14, 2015.
Energy Resource Manager Terry Toland reported that the maintenance outage went well, but a lube oil pump that was replaced failed within 72 hours. Details for replacing the pump are being worked out and the board will be notified when the outage plan is in place. The outage should not last longer than 3 days.
Manager of Energy Planning and Operations Tom Haymaker updated the board on a recent agreement with Bonneville Power Administration to extend the utility’s call option for additional power if needed to serve peak load. The extension of this agreement for another two years was part of the last transaction update presented to the board but Mr. Haymaker wanted to call special attention to the agreement since it was good news.
Director of Energy Resources Pat McGary gave a brief legislative update.
Other Business before the Board
There being no further business before the Board, the meeting was adjourned at 10:30 a.m. to executive session to discuss CEO/General Manager performance review and salary, no action was taken during the session. At 12:15 p.m., Commissioner Malinowski reconvened the public meeting to report no action was taken and declared the public meeting adjourned.