A meeting of Commissioners of Public Utility District No. 1 of Clark County was held in the District offices, 1200 Fort Vancouver Way, Vancouver, Washington, on Tuesday, the 28th day of April at the hour of 9:00 a.m.
Present: Vice President Nancy Barnes, Secretary Jane Van Dyke Director of Energy Resources Pat McGary, Director of Customer Service Lisa Fix, Director of Engineering Cal Morris, Director of Water Doug Quinn, Director of Communications Lena Wittler, Corporate Communications Manager Erica Erland, Materials and Purchasing Manager Cathy Wannamaker, Energy Resource Manager Terry Toland, Risk and Power Manager Lynn Latendresse, Water Civil Engineer Russ Knutson, and Assistant to CEO/General Manager Margaret Anderson.
Press Representatives: None
Others Present: (Materials A)
The order of business recorded below reflects the published agenda (Materials B)
At 9:00 a.m., Vice President Barnes called the meeting to order for the transaction of formal business.
Commissioner Malinowski was excused from the meeting.
Consideration of the Minutes of April 14, 2015
There were no changes or corrections
Consideration of Accounts Payable
The Board, by a unanimous vote, approved the following payment amounts as listed on the Letter of Transmittal dated April 28, 2015 from the District Auditor:
Electric Revenue Fund – $19,380,207.40
Water Revenue Fund – $192,998.77
Generating System Fund – $323,179.73
For a total of $19,896,385.90
Consideration of Resolution for Establishment of LUD Nos. 1191 and 1192
Director of Engineering Cal Morris addressed the Board regarding the Establishment of Local Utility District Nos. 1191 and 1192 for street lighting.
Resolution No. 7179 – LUD No. 1191 – Clear Sky’s Estates
Resolution No. 7180 – LUD No. 1192 – Ershar Subdivision
After the presentation by Mr. Morris, Commissioner Barnes opened the public hearing for comment. There being no public comment, a motion was made by Commissioner Van Dyke, seconded by Commissioner Barnes, and unanimously carried that Resolution Nos. 7179 and 7180 (Materials D) be adopted.
Consideration of Intent to Establish LUD No. 1215
Director of Engineering Cal Morris addressed the Board regarding the Intent to Establish Local Utility District No. 1215 for street lighting.
Resolution No. 7178 – LUD No. 1215 – Fieldstone Estates PH 2
After the presentation by Mr. Morris, Commissioner Barnes opened for comment. There being no public comment, a motion was made by Commissioner Van Dyke seconded by Commissioner Barnes and it was unanimously carried that Resolution No. 7178 be adopted and a public hearing was set for May 26, 2015 (Materials C).
Request to Revise Bonding Requirements for Iron and Manganese Filters for Carol J. Curtis Wellfield
Materials & Purchasing Manager Cathy Wannamaker reviewed the memo dated April 28, 2015, which detailed the request (Materials E). Ms. Wannamaker said they would be going out to bid soon and wanted to include the change in bonding requirements as part of the bidding process. Commissioner Barnes asked if other companies made this type of filter. Director of Water Doug Quinn said the pioneer of this filter ATEC Systems is the only company able to produce it. Commissioner Van Dyke moved to approve that the utility accept a 25% bond or bond alternative for bids associated with the purchase of iron and manganese filters for the Carol J. Curtis Wellfield and allow staff to accept bond alternatives for these acquisitions in the form of an Irrevocable Letter of Credit, certified check or cash in such amounts. Commissioner Barnes seconded the motion and it passed unanimously.
Consideration of Resolution for Sole Source Designation with Buffalo Pumps
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated April 28, 2015, (Materials F) regarding the request by the River Road Generating Plant for a sole source designation with Buffalo Pumps. Commissioner Van Dyke made a motion, seconded by Commissioner Barnes, and unanimously carried that Resolution No. 7181 be adopted granting sole source designation for the purchase of replacement parts for the turbine lube oil pumps manufactured by Buffalo Pumps that are used at the River Road Generating Plant.
Consideration of Resolution for Sole Source Designation with Environment One Corporation (E-One)
Materials and Purchasing Manager Cathy Wannamaker reviewed a memo dated April 28, 2015, (Materials G) regarding the request by the River Road Generating Plant for a sole source designation with Environment One Corporation. Commissioner Van Dyke made a motion, seconded by Commissioner Barnes, and unanimously carried that Resolution No. 7182 be adopted granting sole source designation for the purchase of replacement parts for the Hydrogen Control Panel (HCP) manufactured by E-One that are used at the River Road Generating Plant.
Commissioner Reports and Comments
Commissioner Van Dyke reported on her attendance at the recent Columbia River Economic Development Council meeting and First Quarter luncheon. The luncheon highlighted a great computer programing and gaming program offered by Washington State University at Vancouver.
Commissioner Van Dyke asked if a letter of recognition from the board could be given to Water Quality Manager Steve Prather for the upcoming Lifetime Achievement Award he will be receiving from the Department of Health. Assistant to CEO/General Manager Margaret Anderson will work the Communications department to compose the letter for board approval.
There were no staff reports.
Other Business before the Board
Members of the public Mimi German, Nancy Newell and Madya Panfilio addressed the board with their concerns regarding our ownership stake in the Columbia Generating Station (CGS) and their request that Clark Public Utilities no longer use power from the plant. Following a discussion of CGS history, ownership and current purchasing commitments, the board thanked the visitors for attending the meeting and sharing feedback.
There being no further business before the Board, the meeting was adjourned at 11:14 a.m.